Receipt Transactions

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GL Transactions - Receipt Entry

Complete this procedure if you selected a Batch Type of Receipt on the GL Transactions screen. Receipt batches are used to enter manual (i.e. non-debtor) receipts directly into the General Ledger. Examples of receipt transactions include sundry income such as interest received.

Technical Tip

Normally, debtor receipts are posted against the debtor in the Micronet Distribution System and then posted to the General Ledger.

Create a new receipt batch, or recall an existing one.

Refer to "Creating a New GL Transaction Batch" or "Recalling a GL Transaction Batch".

Micronet displays the GL Transactions screen.

If you want to:

add a receipt, select the Add button
insert a receipt, select the line below where you want the receipt inserted then select the Insert button
delete a receipt, select the receipt then select the Delete button
edit a receipt , double click on a receipt or select a receipt then press Enter.

If you selected to add, insert or edit a receipt, Micronet displays the Receipt Entry screen.

Complete the following fields:

	Field	Value
	Date of Posting	Enter the transaction date. This defaults to the computer's system date but you can change it by selecting a different date or by entering a date in DDMMYY format.

Warning

Regardless of the date entered, Micronet posts the transaction to the period selected on the GL Transactions screen.

Technical Tip

When entering many transactions for a date that is not the same as the computer's system date, you can set the date manually - refer to "Maintenance - Change Local Date (Set Local Date)".

Bank Account

Select the bank account to be used for these receipt transactions. The selected bank account is used for all receipt transactions in the current batch.

Micronet automatically debits the selected bank account for the receipt after entering the income account to post the credit to.

T1, T2, T3, T4, T5 Account

If T accounts are enabled in your system, select a T1, T2, T3, T4 and/or T5 account to be associated with the (debit) bank posting. If you enter an incorrect account, Micronet displays a list of all available T accounts.

Description

Enter a meaningful description of the receipt transaction. This description displays on account inquiries.

	Reference	Enter the receipt reference number. If an automatic credit on a bank statement, use the bank statement page number as the reference. The reference displays on account inquiries. The reference increments by one on subsequent transactions.
	Posting Amount	Enter the amount of the receipt transaction. This should be the total amount of the transaction.
	GST Posting	Select whether GST is applicable to the receipt amount. Options are: No – the receipt amount does not include GST GST Input Credit – you should not select this option when entering receipts. Micronet defaults to GST Collected when this option is selected. GST Collected – select this option if the receipt amount includes GST.
	[GST Posting Account]	Micronet displays the GST Collected account as defined in your company configuration (refer to "Edit - Applications - MGL - Special Accounts").
	[GST Posting Amount]	The GST Posting amount is calculated as 1/11 of the total posting amount. If the GST Posting amount is not 1/11, override the GST amount to the correct amount for the transaction.

	Send to Deposit Slip	Select Yes if the receipt transaction is to be posted to the Micronet deposit slip.
	Payment Method	If you selected Yes in the Send to Deposit Slip field, select the payment method to be posted to the deposit slip.
	Drawer	If you selected Cheque in the Payment Method field, enter the name of the drawer on the cheque.
	Bank	Enter the name of the bank on the cheque.
	Branch	Enter the name of the branch on the cheque.

Dissect the receipt amount to the appropriate revenue account(s).

Refer to "Receipt Entry - Revenue Entry".

Optionally, enter any text you want associated with this transaction.

Refer to "Receipt Entry - Narration".

When you have finished entering the receipt details, select the Ok button.

If the amount dissected on the Revenue Entry screen does not match the Posting Amount entered on the Receipt Entry screen, Micronet displays the following message.

Select the OK button and correct either the Posting Amount or the dissection amounts.

Micronet will not allow you to save the receipt until these amounts balance.

When the receipt amounts balance, if you selected to add a receipt, Micronet redisplays the Receipt Entry screen so you can add further receipts.

When you have finished maintaining receipts in the GL transaction batch, select the Cancel button.

Micronet redisplays the GL Transactions screen showing all the receipts added.

Complete the receipt batch.

Refer to "Managing Completed GL Transaction Batches".